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Cash Receipts automatically deposit into Bank Rec in Microsoft Dynamics GP



Applies to: Microsoft Dynamics GP 2015 R2Microsoft Dynamics GP 2015Dynamics GP 2013 



Symptoms


Cash Receipts are automatically depositing into Bank Rec in Microsoft Dynamics GP one at a time.


Cause


See causes in next section.


Resolution


There are several options that can automatically deposit cash receipts into the Bank Rec module. If you would like to turn this off or on, please check each method below:

METHOD 1 - In Microsoft Dynamics GP 2013 and prior versions, if you have Analytical Accounting installed, navigate to Tools on the Microsoft Dynamics GP menu, point to Setup, point to Company, point to Analytical Accounting, and click on Options. Verify that the checkbox for Post Cash Receipt Deposits automatically in BR is or is not marked. (This option was removed in Microsoft Dynamics GP 2015 R2. See Method 2.)

METHOD 2 - If you are Microsoft Dynamics GP 2015 R2 (14.00.0725), a new option was added. Navigate to Tools on the Microsoft Dynamics GP menu, point to Setup, point to Company, point to Company and click on Options. Make sure the Automatically post cash receipt deposits option is is or is not marked. All cash receipts post to Bank Reconciliation as 'individual deposits' per cash receipt when this option is marked.

NOTE: In Microsoft Dynamics GP 2016 RTM (16.00.0404), this same company option will now post cash receipts in the same 'batch' as a 'lump sum depositin Bank Reconciliation.

(Note: However, cash receipts may still post as single desposits if 1) Multicurrency Management is not enabled.  You must turn on Multi-currency Managment.  This will not be changed.  Or 2) if you have Project Accountinginstalled. You would need to set security to the non-PA window for Cash Receipts Entry and Receivables Batch entry windows as the work-around.   This will be considered for a future update.  

METHOD 3 - If your cash receipts are automatically posting to Bank Rec as individual deposits, verify if you have the Payment Document Management (PDM) module installed or not. This module will also affect the behavior of payment windows in both Payables and Receivables Management (ie. hanging when saving or posting), so it is not recommended for a U.S. install (so please do not install PDM for the sake of getting your cash receipts to auto-deposit or you may run into other issues). Often all modules get installed during an upgrade or initial installation and this module was installed by mistake. If you need to remove it, you can remove it from your Dynamics.set file and test again, or uninstall it from Microsoft Dynamics GP in Programs and Features.


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